Any good business professional knows how to properly outsource tasks to reduce operational costs, increase performance, and manage schedules more efficiently. When you outsource tasks, you are using business process outsourcing, which is when you rely on an independent worker that is not part of your staff.
You've decided to use outsourced staff. What next?
Here are our suggestions.
5 Tasks to Outsource First:
- 1) Accounting
- 2) Order Entry
- 3) Data Entry
- 4) Draft Proposals
- 5) Order Management
5 Tasks to Outsource First
Once you've decided on onshore, nearshore, or offshore outsourcing, you need to figure out which tasks you will be delegating to outside workers.
Accounting is a crucial part of managing your business. If your numbers are off, you won't have a proper idea of how your business is profiting or losing. It can also allow for unnoticed theft or IRS problems.
Outsourcing your accounting ensures that your figures are accurate and reflect the correct data for your business. It also reduces the chances of in-company embezzlement. It's often cheaper to outsource your accounting than to hire a full-time in-house accountant.
There are plenty of ways to find suitable outsourcing for your accounting needs. Accounting is process-oriented, which makes it easier to find employees and document processes.
Order entry is another task that is more beneficial to outsource than do in-house. This task requires entering all of your business's orders into tracking software. While you may not need an advanced degree, it does require attention to detail and time.
It's easier to hire an independent contractor to handle your order entries than require your regular staff to do it. Your full-time employees can focus on their core responsibilities. Outsourcing order entry is also cheaper than having to pay your regular staff.
Data Entry is the most common task that businesses outsource. It can be a tedious task having to fill out tons of reports. When you outsource data entry, you can pay by the task or by the hour, saving you money from paying a regular employee's full salary.
When you outsource your data entry, you can teach your input method to the outsourcer one time. Then there's nothing for you to do but supply the data and receive completed compilations.
Creating draft proposals is also a task that you can benefit from outsourcing. When you outsource this job, you're hiring an experienced drafter to convey your offer creatively. Choosing someone with experience can help you have better deals, fewer surprises, and higher acceptances.
When you allow an outsourcer to draft your proposals, they use their experience and skills to piece together a draft of your listed terms. All that's left for you to do is review it and approve or request changes.
Want to know what tasks you can outsource with Delegate CX?Learn more
The final non-essential task that you should outsource from the start is order management. When you outsource this role, you allow someone else to handle the necessary communications with your suppliers for each order and delivery.
Your outsourcer can also enter the supply information into the necessary software so you can have up-to-date records of all shipments.
When running a business, there are plenty of tasks you can outsource to keep your staff limited to essential workers, lower costs, and manage staff workloads. Starting with these five tasks is the best way to see fast time gains.